Privacy Policy for Sacramento Symphonic Winds
Effective Date: January, 2025
At Sacramento Symphonic Winds, we are committed to protecting your privacy and ensuring that your personal information is handled in a safe and responsible manner. This Privacy Policy outlines how we collect, use, store, and protect your information when you interact with our organization, whether through our website, events, communications, or other services.
By participating in our band’s activities, you agree to the collection and use of your personal data as described in this Privacy Policy.
1. Information We Collect
We may collect the following types of personal information:
- Contact Information: This includes your name, email address, phone number, and mailing address, which you may provide when you sign up for band membership, events, newsletters, or other services.
- Participation Information: Information related to your participation in our community band, such as musical instrument, skill level, attendance at rehearsals, performances, and other events.
- Payment Information: If applicable, we may collect billing and payment information related to event fees, membership dues, or donations, processed via third-party payment processors.
- Communications: Information you share with us when you communicate with us directly, such as through emails, feedback forms, surveys, or social media.
2. How We Use Your Information
We use your information for the following purposes:
- To communicate with you: This includes sending you updates, event invitations, rehearsal schedules, performance information, and newsletters related to our community band activities.
- To manage membership and participation: We use your contact information and participation details to coordinate rehearsals, performances, and other band activities.
- To process payments: We may use payment information for membership dues, ticket sales, and other financial transactions related to our activities.
- To improve our services: Your feedback and interaction with our programs help us improve the experience for all participants and better manage our community band.
- For legal compliance: We may use and disclose your information to comply with legal obligations, resolve disputes, or enforce our agreements.
3. How We Protect Your Information
We take the protection of your personal information seriously and implement a variety of security measures to ensure that your data is kept safe, including:
- Encryption for sensitive information (e.g., payment details) during transmission.
- Access controls to ensure only authorized personnel can access your personal information.
- Regular security audits to identify and address potential vulnerabilities.
4. Sharing Your Information
We do not sell, rent, or lease your personal information to third parties. However, we may share your information in the following circumstances:
- Service Providers: We may share information with trusted third-party vendors or service providers who assist in managing our band’s activities, such as payment processors, email marketing platforms, or event management systems. These providers are obligated to safeguard your information and use it only for the purposes for which it was shared.
- Legal Compliance: We may disclose your personal information if required to do so by law or if we believe that such action is necessary to comply with legal processes, protect our rights, or investigate fraud.
- Business Transfers: In the event of a merger, acquisition, or asset sale, your personal information may be transferred as part of that transaction. You will be notified via email or a prominent notice on our website if this happens.
5. Your Rights and Choices
You have the right to:
- Access your information: You can request to review the personal information we have collected about you.
- Correct your information: If you believe that any information we hold about you is inaccurate or incomplete, you can request to update or correct it.
- Opt-out of communications: You may opt out of receiving marketing emails or newsletters from us at any time by following the unsubscribe instructions in the communication or by contacting us directly.
- Request deletion: You may request the deletion of your personal information, subject to certain legal exceptions (e.g., for record-keeping or compliance purposes).
To exercise any of these rights, please contact us at kari.zimny@sacwinds.org.
6. Cookies and Tracking Technologies
Our website may use cookies and similar tracking technologies to enhance your experience. These tools help us analyze site usage, remember your preferences, and improve the functionality of our site. You can adjust your browser settings to refuse cookies or alert you when a cookie is being sent, but some features of our site may not function properly without them.
7. Children’s Privacy
Our community band is intended for individuals who are 18 years or older. We do not knowingly collect personal information from children under the age of 13. If we become aware that we have inadvertently collected information from a child under 13, we will take steps to delete that information.
8. Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our practices or for other operational, legal, or regulatory reasons. We will notify you of any significant changes by posting the updated Privacy Policy on our website and updating the effective date. We encourage you to review this policy periodically.
9. Contact Us
If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us at:
The Sacramento Symphonic Winds
Kari Zimni
kari.zimny@sacwinds.org